The Most Important Skill for Freelance Bookkeepers to Get Clients in 2015


What connection do your skills and training have to the number of clients you can get as a freelance bookkeeper? What is the most important skill you can develop? Which would you choose as the best answer?


  1. Master the double-entry bookkeeping system, soup to nuts
  2. Master key bookkeeping software like QuickBooks Online
  3. Master effective marketing skills to promote your services
  4. Master tax preparation skills for business for the 2015 season

There’s a lot that we need to learn!

Most freelance bookkeepers focus primarily on #1 and #2, with some also adding #4 to their practice. And if you’ve been in business any length of time, you also realize that there’s more to running a successful bookkeeping business than just doing the bookkeeping. 

In fact, the two hottest topics I get the most requests for are surrounding technology and marketing. We often get excited about all the cool tools we can use to work with clients more efficiently and transition to a totally virtual business, serving clients from around the block to across the country.

But truth be told, unless you can get a handle on finding clients, it doesn’t matter how good you are at bookkeeping or which whiz-bang online tools you use!

Without clients, you don’t have a business.

So, my question to you is…

What’s your goal for your bookkeeping business in 2015 and do you have an effective, action-based marketing plan to support it?

Quite honestly, right NOW is the BEST time to be marketing your bookkeeping services if you are looking to grow you business and take on more clients.


Because with 2014 behind us, business owners realize that they need to get their books in order and get their financial reports updated for taxes
(and they may be looking for someone new to handle their taxes too!)

You gain huge momentum toward reaching your 2015 goals if you can effectively market your bookkeeping services RIGHT NOW. The new clients you take on will ramp up your revenue in both the short and long term.

The winning formula is…

Training + ACTION = Results

We usually use this formula to improve our QuickBooks technical skills, or get a third-party software specialty certification. We figure that is how to market our services because hey, the software company will add us to their online directory of experts and then the new client inquiries will come rolling in, right?

Not really. To be sure, it’s good to have a specialty area and tech skills in specific tools (I have several of these type of certifications myself), but that is NOT a marketing plan that will bring you a consistent stream of qualified, new clients ready to engage your services.

So what’s the best way to kick up your marketing skills to the same level as your bookkeeping and online software skills?

In short, learning how to build solid relationships and get into a regular marketing habit… even when you’re too busy to take on more clients. THAT is how to reach your big hairy 2015 grow-your-business goals. You need to be marketing consistently. You can even use the overflow of potential clients as a way to make your business more profitable without taking on more work!

That’s why I train freelance bookkeepers how to promote their services in a way that doesn’t involve cold calling or mindlessly attending lead exchange meetings. In-your-face, “traditional” sales tactics just don’t work anymore…at least not well. Neither does dumping a pile of money into advertising.

Starting next week on Tuesday, January 13th I’m holding a live, online 6-week “boot camp” type workshop for bookkeepers and accountants who are ready to crack the code on HOW to create a repeatable marketing habit that just works.

Bottom line: When you can add the skill of effectively marketing your bookkeeping (and tax) services, especially when business owners are LOOKING for help (like right now), you’ll start off 2015 with a bang AND set yourself up for fantastic growth and momentum all year long!

If you’d like to learn more about what I’m doing to help fellow bookkeepers improve their marketing skills sooner rather than later, here’s a video that explains it:

The Freelance Bookkeeper Marketing System


Is Technology Replacing Bookkeepers?

technology_replacing_bookkeepersIf you’ve seen what’s been going on in the accounting technology space, 100% automated data entry is nearly a reality. It’s almost scary! In fact, wondering whether technology is replacing bookkeepers, one of the members in our private TFB Premium discussion group asked…

 “If I were to start a new business in bookkeeping today, should I avoid the word bookkeeper in the business name and use consulting or advisor?”

Bookkeeping software has had the ability to pull transactions from bank and credit card accounts electronically for quite a few years, but usually there is at least some “massaging” needed to make sure the transactions were coded properly. But that is changing. The technology is getting a lot smarter!

It might seem like the whole profession of bookkeepers is being replaced by technology!

Online bookkeeping software like QuickBooks Online and FreshBooks do a good job at “guessing” at the accounts most transactions should be tied to when they come in through the integrated bank feeds. These programs “learn” based on vendors and coding patterns. Of course, when there are paper checks that have not been entered into the accounting systems that clear the bank, you used to be stuck with going back to the client to find out what the payment was for to properly book it. But with smart technology, such as used in third party tools like LedgerSync, even that can now be automated.

Additionally, other online programs work with the bookkeeping software to do much of the bookkeeping even from paper documents, such as is done with Shoeboxed and Hubdoc. These programs can take scanned receipts and other paperwork or digital documents, convert them to electronic format and extract the relevant data, then automatically enter it into the bookkeeping records. Some give you the option to review the input for accuracy, but when used wisely, what used to take hours of work, now literally takes a few minutes!

So where does this leave us? Is the need for bookkeepers going away?

While I do believe that as these technologies are accepted and embraced, even by mom-and-pop type businesses, bookkeepers who want to simply keep doing what they’ve been doing for years will be phased out. Automation will simply be faster and far more economical for the small business owners. However, the need for bookkeepers who are willing to step into the role of data manager and trusted advisor for their clients will actually be in higher demand than they are now (and there is already a very high demand for tech savvy, proactive bookkeepers!)

The role of bookkeepers is definitely changing, and I predict we’ll see acceleration of automation over the next couple years to paperless, web-based bookkeeping as the norm rather than the exception.

If you’re wondering how you can market your services to take advantage of this exciting trend AND learn how to provide your clients what they want most, then you’ll want to join us on the FREE webinar training I’m hosting this Tuesday, December 9th with Mike Michalowicz, Author of Profit First AND join us in this month’s TFB Premium training lesson for “How to Add High-Value Consulting Services to Your Freelance Bookkeeping Business”

Have you started providing consulting services, even informally to your bookkeeping clients yet?

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Free Training to Help You Get More Clients

Would you like to get more clients for your bookkeeping business?

Here’s a time-sensitive announcement that has me giddy with excitement! (Seriously!)

profit-first-bookAs you may know, I’m a big fan of the business (and life) changing principles laid out in the new book Profit First for how we can instantly make our business more profitable.

Well, I’ve been able to connect personally with the author, Mike Michalowicz, and he has graciously agreed to do a LIVE webinar with me about how we can attract more high quality clients using a few simple but totally different ways to market our services.

Mike is a fantastic speaker and teacher, so you don’t want to miss this! Mark your calendar now!

“Profit First for Bookkeepers”

How Different is Better to Market & Grow Your Bookkeeping Business

DATE: Tuesday, December 9th

TIME: 1:00 PM Eastern / NY Time
(that’s 12:00 PM Central, 11:00 AM Mountain, and 10:00 AM Pacific)

This live webinar will show you new, effective ways to attract more quality clients AND set yourself apart from every other bookkeeper around!

Get all the details right here:

If you haven’t heard of Mike Michalowicz or Profit First (he’s also the author of the books The Pumpkin Plan and The Toilet Paper Entrepreneur), he’s someone you want to be listening to.

And I don’t say that lightly!

I’m pretty picky about who I pay attention to and recommend when it comes to business advice. In my experience, much of what the so-called business gurus say is really smoke and mirrors. They like to make big promises and use lots of inspirational words, but real substance is sorely missing when you dig down below the surface and try to actually use what they tell you.

Mike is different. He’s the real deal.

Yeah, he’s a great speaker. But he’s a REAL entrepreneur who has built (and sold) multi-million dollar businesses (from scratch), yet he never forgets what it’s like to be in the trenches and is amazingly humble.

He’s done a lot of things right… but also is quick to tell you about all the BIG mistakes he’s made too, that caused him to crash and burn.

Mike is now running his third million dollar venture, and is seriously dedicated to helping small businesses like ours succeed. What I’ve learned from him so far is ROCK SOLID advice and very actionable. (I’m already seeing a big impact in my own business because of it!)

That’s why I highly recommend that you MAKE time to join us on this webinar because it will definitely put you in the perfect position to make 2015 your BEST year yet — whether you’ve been a freelance bookkeeper for years, or you’re just getting started.

Please join Mike Michalowicz and me for this VERY special free one-time-only webinar!

Reserve Your Spot on the Webinar Here

I guarantee that this will be worth your time!

And YES, there will be a replay available for a limited time, just in case you can’t make it to the live webinar. But you must register to be notified and gain access to the replay.


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10 Tips for Becoming a Highly Successful Freelance Bookkeeper

successful freelance bookkeeperIs it easy to become a successful freelance bookkeeper?

Let’s be honest. Starting your own freelance bookkeeping business is NOT the same as getting a job as a bookkeeper to make money. Truth is, there are a good number of freelance bookkeepers who don’t make it. The reason is usually not because they don’t have competency as a bookkeeper (though there is a percentage who do fail because they don’t have professional level bookkeeping knowledge). The bigger reason why many struggle to make the money or create the flexible lifestyle they want most is because they have not mastered the essentials of running a successful bookkeeping BUSINESS.

Here are 10 tips for how you can fast-track your success as a freelance bookkeeper and dramatically increase your odds of building the successful freelance lifestyle business you really want.

1. Goals“If you don’t know where you’re going, any road will get you there.”

It’s a famous line from Lewis Carroll’s Alice in Wonderland, and it’s true. Many bookkeepers start there business with only the goal of “making some money,” often to pick up the slack from a lay-off or some other reason why working outside of the home is not an option. But without a clear vision and planned destination for your business, you are creating a job for yourself. And it could turn out to be worse than working for any employer!

Tip: Take time to envision how you WANT your ideal freelance bookkeeping business to be – your income leve, the hours you want to work, and any other specific benefits or results it will give you. Commit them to paper and use them as your compass as you grow your practice.

2. Independence“You don’t get harmoney when everybody sings the same note” – Doug Floyd

Employees are given instructions and told what to do. When you are a freelance bookkeeper you have the freedom to make your own decisions and choices. Get into the habit of using your freedom as a FREElancer to make your own choices and build your business to be uniquely your own.

3. Communication“The single biggest problem in communication is the illusion that it has taken place.” – George Bernard Shaw

Bookkeepers who succeed and get a constant stream of new referrals have great communication skills! Especially if you’re working on a virtual basis (via the Internet and phone) you need to become a proactive communicator for smooth and timely interaction with your clients. This skill alone is a linchpin to smooth bookkeeping workflow.

4. leadership“Lead or be led” – unknown

Professionals lead, employees are led. If we expect to be treated and paid as professionals by our clients, we need to act like them! Being proactive by definition means… “causing something to happen rather than responding to it after it has happened.” Guide your clients in compliance issues and help them learn how what you do benefits them, and you will have clients for life.

5. Insight - “The best vision is insight” – Malcolm Forbes

Much of what we do is historical in nature. But the information is invaluable for providing valuable information about where your clients’ businesses are headed financially. Sharing this knowledge with them, can open new opportunities for add-on consulting services. Insight into the meaning in the numbers can also save you from continuig to work for clients who can’t afford to pay you! Do the books, but pay attention to what the numbers are telling you and your client.

6. Being a Giver - “A man reaps what he sows” – The Bible (Galatians 6:7)

Running a successful freelance bookkeeping business creates the opportunity to benefit everyone you touch. If you are willing to contribute toward the success of others without always expecting something in return, you set the wheels of an abundant mindset in motion and position yourself as an attractive expert. This will spark the inclination of others to send you referrals and give back to you in ways you can’t even imagine.

7. Failure“There is no failure. Only feedback.” – Robert Allen

Fear of failure holds many of us back from getting started or making needed changes to reach our goals. As a business owner you will make mistakes. That’s okay! Learn from the results you get so you can move closer to what you want — better clients, higher fees, improved service offerings. The cure for failure is taking action. Consider yourself a scientist experimenting to see what will work best for you in your business, and then take action to get the test results. Make adjustments until you get what you want.

The only way you can fail in your freelance bookkeeping business is to not take action to get what you want.

8. Technology“Learning and innovation go hand in hand” – William Pollard

While bookkeeping principles don’t change, technology is advancing at a break-neck pace! It can be overwhelming. But as freelance bookkeepers we need to stay abreast of new developments that can improve how we work with our clients and improve our profitability or that of our clients. Plan to invest in training on an annual basis to stay up on the technology that will benefit your business most, especially if you are or plan to work virtually with your clients.

9. Systems - “If you can’t describe what you are doing as a process, you don’t know what you’re doing” – W. Edwards Deming

A successful freelance bookkeeping practice is built on systems. As described by Michael E. Gerber in the business classic The E-Myth Revisited, systems should run the business and people run the systems. As a freelancer, you may be relying on your skills to perform your work. But when you can document each step you take to create a specific, repeatable and consistent system, not only will you find that you can produce your work more quickly and consistently, you set yourself up for expansion by being able to replace yourself, either through hiring help as your business grows, or by being able to ultimately sell your business. Systems turn what you do into a valuable asset and not just a job you do.

If you’d like a kick-start the development of your own systems, policies and best practices quickly, you’ll want to join us this month in TFB Premium where we go in depth on “Profitable Bookkeeping Policies and Best Practices”

10. Marketing - “Marketing turns strangers into friends and friends into loyal customers” – Seth Godin

Believe it or not, the most important activity in your business is NOT bookkeeping. Yes, your clients may be paying you to get the bookkeeping done. But it is the communication that will connect you with the clients who want your services. As mentioned in #3 above, communication is vital to your success in working with your clients, and it all begins with their first contact with you. That is your marketing. Whether it is done through word of mouth or advertising or a myriad of other ways. You must market your services in order to get clients and be successful.

Make marketing a regular part of your weekly plans and you will easily have as many clients as you want! If you’d like to learn EXACTLY how to market your services in a way that attracts strangers and turns them in to friends who want to hire you, join me on my brand new training, The Freelance Bookkeeper Marketing System. You’ll learn the step-by-step process for getting a steady stream of new clients started in 30 days or less.

Is it worth honing all these skills to build your own freelance bookkeeping business? It all comes back to #1 – your goals. If you just want to make some extra money, getting a part-time job may be the easier route. But if you want the freedom and rewards that come with building something solid and scalable with your own custom-made business, then jump in with both feet and join us in serving the small businesses that need our help. The rewards can be far more than simply a paycheck.

What results are you looking for in your own bookkeeping business?

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TFB Spotlight on Gita Faust

tfb-star-spotlightHaving trouble finding your niche? Learn from a fellow freelance bookkeeper as she steps into the TFB Spotlight. She’s an inspiring example of a fellow bookkeeper who started off as a general independent bookkeeper in a very casual way, as many of us do, and in the process found her specialty, grabbed hold of it and took massive action to ramp up her business, with very lucrative results.

Enter Gita Faust of Fast Trac Consulting

gita-faustNot too long ago I interviewed Gita in person at the Scaling New Heights conference, which is a professional conference specifically for accounting professionals who provide QuickBooks-centric services. I’ve known Gita for quite a few years now, and this was a conversation where we explored her roots and how she came to be the top QuickBooks expert in the field of Real Estate.


 TFB:   How did you come to specialize in QuickBooks?

GF:       Long story. I am an accountant from India. I came to the States and started working, but got into a car accident while I was pregnant. So the doctors couldn’t treat me. Sitting for hours was a challenge. This problem lasted for almost 5 years. I had to make a decision and had to generate some revenue. So I came up with the plan for my bookkeeping service.

              My first client challenged me to teach him QuickBooks. My plans took a turn and I fell in love with QuickBooks all over again, but in a teaching capacity with consulting. So I never really made a business plan (shhh. Don’t tell everybody). One thing led to another. My success is because of my clients and the challenges they gave me.

              I had some clients that challenged me in the real estate industry and the property management side of things. I was hungry for knowledge.

TFB:    So the progression was that you needed to find a way to make some money. You had a background in accounting and thought you’d start a bookkeeping business. You got your first client. How did you get your first client?

GF:       I went to the local newspaper where they used to list new businesses. (This was 13 years ago) I sent letters, using the old traditional method. I got 3 clients from that. Then I got so busy, I stopped doing it. That was how I started building my business.

TFB:   That’s certainly one way to do it. But it’s interesting to see that you didn’t start off with a specialty. You just started to do bookkeeping. Got a client who needed help with QuickBooks. So you went and learned how to use QuickBooks. You became a specialist in QuickBooks. And then as you got more clients, you got some who wanted help with the property management specifically using QuickBooks.  So your specialty emerged from your experience with your clients.

GF:       Exactly. As it turned out, new business owners and property managers didn’t have a lot of money to spend, so they wanted a class for $99. So I said, okay, sure. I wanted to learn more about the industry. Just reading books doesn’t cut it. You need real, day-to-day experience with the clients to really understand how they run their business. Their organization system and procedures are different. When you put it all together, then you’re ready to take on the challenge of a niche. I really found my niche because of my clients; I can’t thank them enough.

TFB:   And my best guess is your clients are so thankful to you because you understand their business and their needs.  So immediately they are drawn to you and trust you.

GF:       True. Whatever industry you start with, there is going to be additional segmentation. So I started in property management, but that was just a first step. I am a property management expert, and we do real estate accounting and technology consulting. We don’t do taxes. Getting into this market and loving it with a passion opened doors.

              When I used to go to networking events with the Chamber of Commerce, everyone used to ask me, “What is your niche?” I didn’t know what they meant. I thought, “How do I find a niche?” The easiest way is to look in your client database and the specific services you’re providing them.  I did that and saw that real estate is where I was really making money. So I wrote a 50-page training book for that industry. It has now grown to be multiple books with hundreds of pages. But it started really small.

TFB:   And this started by training clients from a sincere place to really help them.

GF:       True. I wanted to give them all I had and wanted to know they were treated right.

TFB:   Has having this specialty helped you to work with clients that are beyond your local area, even all over the country?

GF:       Yes, definitely. We are now international. In fact, I’ll be going to Mexico the end of this week, everything paid! This comes from always looking for a new challenge to solve for clients. I keep learning when clients need something I don’t know about yet, and I have the motivation to do the research and find the answers to stay one step ahead of the client.

TFB:   That’s an excellent way to do it. Instead of theorizing what clients will need and spending time on that, without a proven client need, you are going after what the clients are actually asking for, and making money in the process. Smart! You’re funding your learning and going deeper into the specialty at the same time.

GF:       Yes, exactly. And it’s what I really love. You have to find out what you really enjoy and spend your time doing that.

TFB:   So Gita, tell us about your book. You’ve become such a specialist that you’ve written a book, which supports your specialty even further. 

GF:       We started with one book for landlords in 2006. My clients suggested I put the book on my website. But I didn’t have a website at that time. So I learned about it and put up a website and started to get sales out of state. That opened my eyes! I realized I didn’t need only local clients.

TFB:   That’s right. With the Internet, you can get clients everywhere.

GF:       After putting out the book for landlords on the website, I got a lot of calls from property managers asking how I could help them. They liked the book, but needed one for their specific situation. They wanted me to write something for property managers.

              The way I handle it when a client wants services that I’m not an expert in yet, I give them a limited amount of free services with the condition that they allow me to learn as part of the engagement letter for consulting, and we also give them the resulting book for free. We do this for 5-10 clients while developing the book. That way we really learn about the business, they ask us questions and we include it in the book.

              After that second book was out, then we started getting calls from Condo Associations asking for a book. So we wrote a third book. We also wrote an ebook for real estate agents and one for landlords who have third party managers.  Now we have 7 books, including one for commercial property management.   

TFB:   So really, from just focusing on that one specialty in the beginning, it’s grown to an empire! Is there anything else you’d like to share with us?

GF:       I’m now working on a book for vacation rental property using multiple currency, as well as another book for real estate brokers. And finally one for REOs, BPOs and Receivership.

TFB:     Fantastic! Thanks for spending the time, Gita. It’s a wonderful success story for just how much having a specialty can expand and grow your business, even very casually.

If you’re working with real estate clients and want to benefit from Gita’s expert advice and instruction, take a look at all the instructional publications she has available to find the one that works with your situation. And Gita is even giving us an exclusive discount through September 17 of 30% off! Code: september30

I highly recommend that you take a look at what she has done to really maximize her credibility and create an additional income stream at the same time by specializing her services and providing very specific information to those who need her help most. It is a true win-win model to take as an example, no matter what your specialty.


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